At Gulf Professional Property Management (GulfPPM), we take the weight off your shoulders with full-service HOA management designed to keep your community organized, compliant, and thriving.

Effective governance is essential for a successful Community, encompassing clear communication and defined responsibilities. Strong communication ensures community support for Board activities. Keeping homeowners informed about community issues and decisions help owners understand the reasons behind certain actions. Our communication channels afford members the ability to express their comments, concerns, and ideas, enabling the Board to make informed decisions. We promote transparency and engagement through board meetings, newsletters, and online services, allowing members to stay updated, participate in surveys, and vote online. Clear responsibilities are crucial for efficient resource utilization. The Board of Directors sets association policies, while our managers advise and ensure compliance with local legislation. As the Managing Agent, we execute the Board's directives and manage day-to-day operations, including: - Regular property inspections - Reporting violations of Covenants, Rules, and Design Standards - Notifying homeowners of non-compliance - Collaborating with homeowners to resolve issues This division of responsibilities allows the Board to focus on policy-making while we handle operational tasks.

Maintaining complete, accurate, and timely association financials is a cornerstone of our firm. We produce all the necessary financial information your association will need to make sound financial decisions. Our accounting team facilitates assessment billing, collections and if supported by the governing documents — fines. We maintain all records and transactions for each homeowner, and perform accounts payable functions for all Association business. From annual operating budget development to reserves funding, our firm has the resources to protect and maintain the financial health of your association. As part of our services we provide the following financial reports on both an interim and annual basis: - Accounts Receivable Report - Balance Sheet - Bank Reconciliation of Accounts - Budget Comparison Report - Cash Disbursement Report - Operating/Reserves Budget - CPA assistance with audits & tax returns

Community services are the heart of association management. While traditional HOA management focuses on financials and maintenance, community services bring people together.

We offer a comprehensive suite of services tailored specifically for developers. Bottom Line—We handle management, so you can handle development. We provide: - Expert assistance in drafting and filing governing documents. - Assistance in putting together advisory committees to offer valuable insight and support throughout the development process. - A smooth transition process, ensuring the effective handover of responsibilities from declarant to owner control. - A detailed buildout budget to help manage costs during the construction and development phases. Additionally, we coordinate and manage vendor relationships, and facilitate strategic interactions with sales staff to optimize community development. Our services ensure a seamless and efficient development process, providing expertise and support at every stage.

At Gulf PPM, we recognize the importance of accessible Association information. That's why we're pleased to offer online Association services for all our communities. Homeowners now have 24/7 access to management office functions, architectural requests, community standards correspondence, and activities. They can also submit maintenance requests, architectural requests, and pay assessments conveniently from their home computer or mobile device. This connected membership solution is both efficient and cost-effective. Our online services enable you to: - Distribute association information and documents - Send targeted group emails and mailings - Collect resident information and requests - Optimize volunteer time and resources - Provide education on procedures and rules